It's always nice to have a little help, and we know that the course creation process is often a joint effort! Our Course Admins feature makes it easy to collaborate on projects.
Applies to:
- Plan: Basic, Start, Grow, Expand, Pro, Pro + Growth, Premier, Plus
Unlike Site Admins who have full admin privileges, Course Admins have restricted access in terms of what they can see and do in your Thinkific Admin Dashboard.
Course Admins can:
- Create new courses
- Create new instructors
- Edit existing courses to which they are assigned as course administrator
- View student progress for courses to which they are assigned as course administrator
- Export quiz & survey results for their courses
- Reply and manage discussions for their courses
- Manage assignments
- Access Engagement Dashboard insights for their assigned Course (available on Plus plans only)
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Upload videos to the course using the Content Uploader or directly in a Video Lesson.
Note that Course Admins are not able to access or upload videos to the Video Library. As Course Admins have course-specific access, this is intentional to prevent access to all videos across all of your courses.
Because Course Admins only have these specific permissions, it's a great way to share your workload without giving somebody access to make general changes to your site, or to view private information (e.g. student data, revenue).
Tip
Note that Course Admins cannot edit any of your site landing pages, including course landing pages. Site pages can only be edited by the Site Owner and Site Admins. Need a role that combines both permissions? Check out the Custom Roles functionality: Custom Roles: Build the Right Access for Every Team Member.
How to Assign a Course Admin Role
You can assign a Course Admin role by following these instructions: How to Assign or Remove a Role to and from a Team Member.
Note that in addition to assigning a role, you will need to select courses that the user will be a course admin for. A user will automatically be assigned as the course admin for any new courses that they create on your site.
The Course Admin role consumes a team member licence. Learn more: Team Member Licenses: A More Flexible Way to Manage Admin Access
Course Admin Dashboard
Unlike Site Admins, who can see your full dashboard, Course Admins only have access to a reduced version of the admin dashboard, from which they can manage their courses and instructors.
Site Admins will have to approve any edits made to their course by a Course Admin prior to publishing or whenever in the "unpublished" or draft state. When a course is in published mode (either for the first time or has been unpublished/published again), the approval step will be bypassed.
A Course Admin will only be able to Request Approval from the Publish tab in the Course Builder when trying to publish a course in draft state.
As the Site Admin, you will then be able to see any requests for approval on the Publication requests page (visible under Products > Courses tab, in the top navigation menu, once you have added at least one Course Admin to your site).
Course Admins can manage discussions from their courses and easily approve/hide discussions or reply to their students.
Course admins will only be able to manage On-Lesson Discussions within our current Course Player.
When the Course Admin posts in the discussion, an "Instructor" label will display beside their name. This can be customized in your site Modify Text section.
Course Admins will receive Discussion notifications if a Site Admin has enabled "Someone adds a reply to a discussion" under Users > Notification Emails.
Course Admins can export the results for any quizzes and surveys in their course to see their students' responses. Learn more here: Quiz and Survey Export
Much like Site Admins, Course Admins can view assignments for the courses they manage. They can access them by selecting Usersand clicking Assignments.
Course Admins will receive email notifications for Discussions and Assignments on courses they are assigned to. Discussion and assignment notifications must be turned on in your site notification settings. Learn more here: Automated Email Notifications
If you would like your Course Admin to be notified of emails that are sent to the Site Owner, some emails like the Course Welcome Email include a CC field where you can add your Course Admin. If this field is not available for any Site Owner related notifications, we recommend setting up a forwarding rule within your email provider.
- It's not possible to have a user be both Course Admin and Site Admin, please select one or the other, accordingly.
- Course Admins can not duplicate courses. Only Site Owners and Site Admins can duplicate courses.