If you no longer require a course you created, you can delete or archive it!
In this article:
What is the Difference between Deleting and Archiving?
How to Delete a Course without Enrollments
What is the Difference between Deleting and Archiving?
If you no longer require a course and would like to remove it from the list of your courses, you can delete or archive it.
Course Deletion
When a course is deleted, it is permanently and irreversibly removed, alongside any information associated with it. This means that the course content and course settings will be permanently deleted. It is not possible to recover the deleted course.
A course can only be deleted if there have never been students enrolled in it. This means that if you created a test course, you can only delete it if you have never enrolled any test students.
The reason for this is that deleting courses that have had students enrolled would impact other aspects of your data. For example, the corresponding Affiliate commissions and Order information would also have to be removed, as well as your students' progress through the course.
To keep your data complete, we don't allow the course to be deleted from your course settings unless there have been zero enrollments.
Course Archival
The Course Archival feature is available on the Basic plan and above.
When a course is archived, it is removed from the list of Courses and moved to the Archived tab. Archiving the course preserves the associated data, and the course can be unarchived at any time.
If a course is published, it will remain published and existing enrolled students will continue to have access to the course. The course access settings, such as Private and Hidden settings, will remain the same.
If you would like to remove access to the archived course completely, we recommend:
- Setting the course to Private and Hidden if you want to prevent future enrollments while maintaining the course accessibility to already enrolled students.
- Unpublishing the course if you want to prevent future enrollments and ensure the course is not accessible to enrolled students.
Difference between Deletion and Archival
See the table below for the difference between course deletion and course archival.
| Course Deletion | Course Archival | |
| When can the action be performed? | When there were no enrollments | At any point |
| Is the action permanent and irreversible? | Yes | No |
| Is the course data removed (including course content, course settings, and course landing page)? | Yes | No |
| Can students continue to access the course? | N/A - course can only be deleted when there were no enrolments | Yes |
| Can I change the course access settings? | No | Yes |
| Can I continue editing the course? | No | Yes |
How to Delete a Course without Enrollments
- Go to Products
- Select Courses
- Select your desired Course by clicking on the course card
- Select the Settings tab
- Under Basic Settings, scroll down and click Delete this course. If the delete button is missing, this means you have had enrollments, you can archive the course instead.
- Confirm by selecting Yes, delete this course.
Delete This Course option will not be available if there have been enrollments in the course.
How to Archive a Course
The Course Archival feature is available on the Basic plan and above
- Go to Products
- Select Courses
- Select the three dots on the course card of the course you would like to archive
- Select Archive
- Confirm by selecting Move to Archive
It might take several moments for the Courses and Archived tabs to reflect changes.
Once confirmed, the following will happen:
- The archived course will be moved to the Archived tab.
- If a course is published, it will remain published. Draft courses will remain in draft.
- The current course access settings will persist.
- You will still be able to edit the course.
- You will not be able to duplicate the course: you will need to unarchive the course in order to duplicate it.
- The course will not be visible in the following areas:
- The Copy a lesson from menu
- A course switcher (top menu) in the Course Builder
- Enrolled In, Course Admin, Enrollment Status, and Progress filters in the User Table
To learn how to archive other products, see: How to Archive Your Products.
How to Unarchive a Course
- Go to Products
- Select Courses
- Select the Archived tab
- Optional: Search for the course name using a search bar
- Select the three dots on the course card of the course you would like to unarchive
- Select Unarchive
It might take several moments for the Courses and Archived tabs to reflect changes.
Once confirmed, the following will happen:
- The archived course will be moved to the Courses tab.
- The course will be visible again in the following areas:
- The Copy a lesson from menu
- A course switcher (top menu) in the Course Builder
- Enrolled In, Course Admin, Enrollment Status, and Progress filters in the User Table
Important Considerations
- To learn how to archive other products, see: How to Archive Your Products.
- The Course Archival feature is available on the Basic plan and above.
- It is not possible to delete a course that has had enrollments, even if these enrollments have been expired.
- If a Site Owner, Site Admin, and/or Course Admin have previewed your course as a student, this does not count as an enrollment.
- Archived courses will still be available via API and Webhooks.
- The Site Owner, Site Admins, External Partners, and Course Admins can delete or archive courses.
- At the moment, it is not possible to archive courses in bulk or archive communities, memberships, or digital downloads. We are continuing to work on Product Archival functionality - if you have any feedback, we would love to hear from you!